Your Transvirtual Invoices

Your Transvirtual Invoices

OVERVIEW

This article will describe the features within the Invoices page which list the invoices you have due, paid or outstanding for your transvirtual account. This is not for your customer or agents/carrier/supplier invoices 


1. To see the Invoice page, go to Configuration > Transvirtual Account > Invoices. The invoice page will display as shown below.

                                          



2. On the invoices page, you can see the list of invoices with some colour codes described below:

  • Paid invoices are highlighted in Green.

  • Invoices where payment is due soon are highlighted in Orange.

  • Overdue accounts are highlighted in Red.


Warning

Failure to pay overdue invoice due to insufficient funds or no valid credit card can see your account access automatically suspended. Multiple email reminders are sent before this happens so ensure your contact details are up to date. See the notes at the bottom of this page 


3. If you want to see the details of an invoice, double-click on the applicable invoice. The details of that invoice will be displayed on the right side of the screen as shown below.
                                                      

4. In the invoice detail section, you can print the invoice, pay the outstanding amount and see the related consignment linked with this invoice by clicking on the related button as shown above.

How to read your invoice

Page 1 - Charges

Consignments
  1. The first row itemises the daily Qty of consignments created.
  2. The Unit Price for consignments rate. 
Add On-Modules
  1. The next row itemises any add-on modules if enabled.
  2. The Qty is the number of devices that had the module enabled at any time during the invoice period.
  3. The Unit Price is the module rate per device.     
Minimum Invoice Value 
  1. A minimum invoice value is applied to invoices in line with the plan you have selected.  
  2. If the total of your invoice is below the minimum value, this line will apply the difference.   
Support Charges
  1. Paid support charges are summarised in this section and itemised on the following page.      
Page 2 - Support

  1. Any support interactions you have with us will be logged and itemised by our staff.
  2. This section will list both free and paid support interactions, the time spent and the amount charged.
  3. Our support policy can be found linked in the footer of most pages or accessed here https://www.transvirtual.com.au/Public/Policy/Support.
  4. If you have any questions about these charges, please email support at support@transvirtual.com

NOTE

TransVirtual Invoices are issued in line with our Payment Policy that can be accessed via the link on the footer of each page or by going to https://www.transvirtual.com.au/Public/Policy/Payment
  1. Invoices are weekly (Monday - Sunday) + End of Month. i.e. If the End of the Month falls on a Tuesday, your regular weekly Sunday invoice will be held over and issued on Tuesday. 
  2. They are emailed to either the Accounts Receivable email (Configuration > General > Global Setup > Contact Details Tab) or the main account email (Settings > General > Global Setup > General Tab).
  3. You can add multiple email addresses to these fields by entering them as a comma-separated list, no spaces.    
  4. They are also available anytime online from the Invoices page (Configuration > TransVirtual Account > Invoices).
  5. Payment is due 14 days later. The amount will be automatically credited on the due date against the card on file. You don't have to do anything else but ensure that there are sufficient funds available.
  6. If a payment fails, we will try again in 24 hrs. Failure to pay overdue invoices will result in your account being automatically suspended.     




    • Related Articles

    • The Transvirtual Homepage

      Transvirtual Homepage SUMMARY / PURPOSE Use this article to familiarize yourself with the Transvirtual homepage and its key features. BEFORE YOU BEGIN Ensure the following prerequisite is met: - You have a username and password from your company ...

    • Supplier Invoices

      Supplier Invoices Invoice Reconciliation A few things to note before starting is the Excel file of your invoice will need have the columns Consignment number and either Base Total or Grand total at a minimum. You can also add other fields like ...

    • Linking TransVirtual Accounts

      Linking Transvirtual accounts is easy; by linking accounts you will be able to transmit data between yourself and your agent/customer. To link Transvirtual accounts, you need to ensure that: - The customer/agent has Transvirtual. - You have their ...

    • Introduction to the Transvirtual API

      Introduction The REST API is an HTTP interface to TransVirtual. Using REST, you use standard HTTP requests to create, fetch and delete data from your TransVirtual account. You can use any toolkit that supports HTTP to use the REST API. The REST API ...

    • How to Add, Enable and Disable a Credit Card

      This article will describe how to add and enable the Credit Card(s) in Transvirtual database. To do it, go to Account > Transvirtual Account > Credit Cards, the credit card list page will display as shown below. How to Add, Enable and Disable a ...