This article guides you through creating barcodes linked to floor locations in your depot. Once placed on depot walls, these barcodes can be scanned to automatically populate the Floor Location field during scanning — saving time and reducing the risk of selecting the wrong floor location.

How to Set It Up

1. Identify the floor locations you want to configure. Floor locations correspond to the zone/depot you operate from. To find them, go to Configuration > General > Global Setup, stay on the General tab, and scroll down to the Zone Directory Mapping section.

2. In the Zone Directory Mapping section, select the Route/Scan/Agent Zone List.

Note: The white/blue question mark icons are helper icons that provide guidance on the process.

3. This field determines which zone list is used for zones on the mobile app.
4. Set up the zone. Navigate to Configuration > List and Zones > Zone Directory, find and select the zone listed above (Headport), then click Edit Zones/Suburbs.

5. The Headport Zones page displays. Click the Edit icon next to the zone. A Create/Edit a Zone popup displays, showing existing floor locations for that zone. Add or edit floor locations as needed.

6. Floor locations are separated by commas — commas are not part of the floor location name. Floor locations can be named anything but are usually descriptive names indicating where freight is going. Keep names short where possible.
7. Once floor locations are set up, create the barcodes. Go to http://www.barcode-generator.org/.

8. Select CODE 128 (Standard) from the dropdown.

Note: The barcode type must be Code 128 for this process to work.

9. Enter the floor location name (for example, SYD) as the barcode data.

Note: The data entered must exactly match the floor location name in your TransVirtual zone list, including capitalisation. You can only create one barcode at a time.

10. Click Create Barcode. A preview displays. Download, save, and print the barcode to place in your depot.

Repeat this process for each floor location.

11. Before using the barcodes, ensure the user performing the scanning is linked to the same location as the floor locations. To check, go to Transport > Configuration and Setup > Card Files, click the Staff (Users) tab, find and select the user, then double-click to open their card.

The Headport Assigned field on the user card determines which floor locations are available on the device.

12. Once the user is set up, go to the scan page of the app and change the scan type to Depot In or Floor.

To set the floor location before scanning, scan the barcode you created for that floor location (for example, the SYD barcode). The floor location populates automatically.

Scan all freight for that floor location. Once done, create a manifest: tap the three dots at the top right, then tap Create Manifest.

Select what information to include in the manifest, then tap Create Manifest.

A blue bar appears at the top confirming the manifest was created. Scan manifests (prefixed SN) can be found at Home > Manifests > Scan Manifest.

Double-click a manifest to open and print it or view it as a PDF. Creating manifests is optional but recommended — they provide a record of everything scanned at a point in time.

Extra Information
For this process to work, devices must be configured correctly. If you have issues, see the following setup guides:

• PM80 Device Configuration
• Chainway Device Configuration
• Scan SKU Device Configuration