Manifests are simply a collection of consignments into a group. In Transvirtual there are many different types of manifests, the below will detail the different types that can be generated in Transvirtual and what they are used for.
Agent (onforwarder) Manifest
An agent manifest is simply a collection of consignments that have been assigned to an agent.
1. To view your customer manifests, on web application go to Transport > Operational Task > Manifests, then click on Agent (onforwarder) Manifest tab, the Agent Manifest Filter page will be display as shown below. ![](https://support.transvirtual.com/galleryDocuments/edbsn48a1853a840f63d74881137d2def2bcdd9f6be3a26ea1584ac54e8d1e9e6c8c6096f161eb6be9e9821ab26d87398ba54?inline=true)
2. You can either assign a connote to an agent by manually doing so in the history tab of a connote itself or
by setting up Auto-Assignment rules. Click here for instructions on how to set auto-assignment up.3. To assign a connote to an agent manually. go to consignment history tab,
then to the Assignments section, and finally click on the Manual Assignment button, as
shown below.
4. After step 3, Manually Assign to Agent/Supplier Pop up will come, here select the Source with the help of Drop and own button and then click on the SAVE button, as shown below.
5. On the Agent (Onforwarder) Manifest page, you can change the date
range to view the older manifests and add or remove columns using the column
selector as shown below.
6. If you want to see the Agent Manifest detail then, double click on the applicable manifest number which you want to open, the detail of selected manifest will display as shown below.
7. On Agent Manifest detail page, you can print the detail by clicking on Print button and can select the column by click on column selector icon as shown above.
8. You can Export the manifest by clicking on Export button located at bottom of the page and select the excel or csv file with the help of Drop and Down button as shown below.
9. Agent manifests are typically setup to display at a daily level - meaning that a new agent manifest will be created each day. However, it is possible to define how agent manifests are created if required.
10. To do this, go to the agent card you wish to modify and go to Transport > Configuration and Setup > Card Files (Customer/Supplier/Agent) > Agent List, on agent list page, search and select the agent and open their card (By double clicking on it), on agent detail page, go to Consignment Related Rules tab and then go to Manifest section as shown below.
11. On manifest section, you have the ability to have daily agent manifests and auto close an agent manifest at a certain time each day by click on the toggle button as shown above.
12. You can group agent manifests by sender or service level (If required) to know how many consignments for a particular agent have been assigned.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
The customization is up to you, but typically the standard is daily manifests with an auto-close time each day so that a new agent manifest is created daily.
![](https://img.zohostatic.com/zde/static/images/file.png)
Clicking the blue/white Question Marker icon helpers will provide an explanation of what each setting will do:
Customer Manifests
Customer manifests are simply a collation of jobs for a particular customer. They are created automatically as each customer creates consignments in your account.
1. To view your customer manifests, on web application go to Transport > Operation Task > Manifests, the Agent Manifest page will open, now click on Customer Manifest, the Customer Manifest page will display as shown below.
2. On Customer Manifest Filter page, you can see the Manifest number, Date, Quantity, Weight and Status.
3. If required, you can modify the date range at the top-right of this filter by clicking on it and then select the appropriate date range, once select it then click on Apply to view older manifests.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
You can add or remove the columns using the column selector at the top left.
4. If you want to see the manifest detail then, double click on the applicable manifest number which you want to open, the detail of selected manifest will display as shown below.
![](https://support.transvirtual.com/galleryDocuments/edbsn60d87abf7128cdb1238c913ca304127dc6f1c10ee27d7890ea2807d3a45485cd4c2969d97b80fe4401ae116e449da37c?inline=true)
a. On Customer Manifest detail page, you can see the Manifest info, Additional info, Consignment Detail and Additional Detail.
b. On Manifest Info section, you can see the following details:
1. Customer Name
2. Manifest Number
3. Manifest Title
4. Manifest Date
5. Date of Creation
6. Customer Name.
c. On Additional Info section, you can see the following details:
1. Details and Manifest Reference
2. Consignment Count and Memo
3. Unique Locations and Total Items
4. Total Weight and Total Cubic
5. Pickup Ready Time and Pickup Close Time
d. On Detail tab, you can see the consignment details as below:
1. Consign Number
2. Date
3. Sender Name
4. Receiver Name
5. Receiver Suburb
6. Status
7. Quantity
8. Weight
9. Manifest Comment
10. General note
11. Cubic
12. Scanned Quantity
13. Scanned Weight
14. Scanned Cubic
e. On Detail tab, you can add or remove from the available columns by clicking on the column selector, can request a Pickup and Print the data by clicking on appropriate button as shown.
f. To request a Pickup, first click on Request Pickup, the Pickup Request pop up will come, here select the Pickup Ready Date and Time and Close Time
g. If needed you can print the Manifest in PDF by click on Print, Export data Popup will come on screen, now choose Select Data Type and Select Action with the help of Drop and Down button and then click on Export button as shown below.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/file.png)
If required then, you can change the Selection Action either Email PDF, Show PDF or Download PDF, and then click on the Export button.
h. If you need an excel/csv file, you can use the export function to download the Customer Manifest by clicking on Export button located at bottom of the page and select the excel or csv file with the help of Drop and Down button as shown below.
i. Customer manifests are typically setup to display at a daily level - meaning that a new customer manifest will be created each day. However, it is possible to define how customer manifests are created if required.
j. To do this, go to the customer's card you wish to modify and go to Transport > Configuration and Setup > Card Files (Customer/Supplier/Agent) > Customer List, on customer list page, search and select the customer and open their card (By double clicking on it), on customer detail page, go to Consignment Related Rules tab and then go to Manifest section as shown below.
k. On manifest section, you have the ability to have daily customer manifests and auto close a customer manifest at a certain time each day by click on the toggle button as shown above.
l. You can group customer manifests by sender or service level should (If required) to know how many consignments for a particular customer have been assigned.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
The customization is up to you, but typically the standard is daily manifests with an auto-close time each day so that a new customer manifest is created daily.
m. One Important thing to note here is this setting:
A. The purpose of this setting is to allow you to automatically create a pickup consignment linked to a manifest. This linked consignment is essentially a 'summary' consignment for the manifest it has been linked to.
For Example: If you had a customer manifest with 10 consignments on it, this setting would create a pickup consignment that would have all of the consignment items from those 10 consignments on it.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
Keep in mind that if you have this setting enabled, and the original consignments on a manifest have been created as pickups, the pickup flags will be disabled (turned off) and the original consignment will no longer be a pickup. The reason this happens is because it does not make sense to have two pickups for the same connote.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/file.png)
Creating a linked pickup connote means you are creating pickup requests for all of the consignments on a manifest, which then means the pickup required flag on the original consignment is now redundant.
General Manifests
1. General Manifests (also known as consolidation manifests) are created via mobile device and are mainly used to save time. To know more how to create general manifest, click here. 2. To view this manifest, on web application go to Transport > Home > Manifests > General Manifests, this manifest will display as shown below.
3. To see more detail about this Manifest and want to edit the detail, then double click on it, you will be redirected to General Manifest detail page as shown below. 4. On detail page, if needed you can print the General manifest by clicking on Print button as shown above and can use the column selector on the left to add or remove columns by clicking on column selector icon.
5. Once a general manifest has been created, a driver can simply scan the barcode from the PDF printout of it (on their load screen of their device) and this will populate all of the jobs onto their device as shown below.
6. Scanning the barcode top-right will allow another user to have all of the consignment and items populated onto the load screen of their device. This is particularly useful if your driver is out and about - you could do the load scanning for them so all they need to do when they come back is scan the manifest barcode and once the physical freight is loaded, they can go. This would also be useful for getting freight sorted before a driver starts their shift as you can pre-load the physical freight and also have the freight scanned and ready to go on the app for them.
Import Manifest
Import manifests are simply listings of successful consignment EDI imports. This is another way to check what consignments have been imported into your system.
1. Import Manifests can be found under Transport > Operational Task > Manifest, then click on Import Manifest tab, the Consignment Import Manifest Filter tab will display as shown below.
2. If you want to Print or Export the detail of any manifest, then first double click on the applicable manifest number, the manifest info page will display as shown below.
3. To print the import consignment detail, click on Print button as shown above, Export Data Pop-up will display, here select the Data Type (Report, Consignments, Labels and Dangerous Goods) and then select the Action (Show PDF, Download PDF and Email PDF) with the help of drop-down button and then click on Export button to see/download the report as shown below.
4. You can export the manifest report, to do so, on consignment detail scroll down and click on dop-down button to select the Export file type (Excel, CSV and Excel 2007), the file will automatically download.
Linehaul Manifest
Linehaul Manifests are used to track freight loaded onto a linehaul vehicle. Linehaul Manifests can be created as outlined below and can be used as a record of what is loaded for the driver etc.
1. You can create linehaul manifest via mobile app, to know more how to create linehaul manifest click
here.
2. Once you created the linehaul manifest, and wish to see the detail and status, then go to Linehaul Manifests page in web portal.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
To see Linehaul Manifest page, navigate to Transport > Operational Tasks > Manifest and then click on the Linehaul Manifest tab.
3. You will now see all linehaul manifests created within the selected timeframe, default is last 7 days as shown below.
4. If you wish to see the detail of any listed linehaul manifest then double click on the relevant manifest, the detail of that manifest will display as shown below.
5. Manifests can be printed as required by click on the Print button as shown above or exported using the export function located at the bottom-left of the page.
Linehaul manifesting via a mobile device (performing Linehaul scans) can be used in conjunction with the Linehaul Controller page in the web portal if required.
The reason why this may suit some users is that Linehaul scans can be performed on a device, and these can then be reflected within the Linehaul Controller page in TransVirtual, which would allow a staff member (Linehaul Controller) to manage the Linehauls required by the business - perhaps you wish for an approved person to be creating these manifests.
Using this method also allows you the ability to remove incorrectly scanned consignments from a Linehaul route/manifest because the scan is applied to the route before the manifest is actually created.
How to
1. To have Linehaul Scans done on a device show in the Linehaul Controller page is quite simple.
2. To start with, you would need to perform the applicable Linehaul scans on a device, the below as an example:
3. In the above you can see that the origin (Current Location) is set as Sydney and the destination is set as Brisbane.
4. Now select a vehicle and the scans have been performed in the above screenshot, 8 has been indicated which shows number of scans.
5. Now, in the Linehaul Controller page, all that is required is that you have a route created that reflects that applied to the scans on the device and that the same vehicle/primary vehicle is specified:
In the above you can see that there has been a Sydney to Brisbane route setup which matches that of the scans performed on the device.
The scans on the device have also been assigned the same vehicle matching the primary vehicle displayed in the Linehaul Controller.
Any applicable scans will show in the Scanned to Linehaul Route under this route.
![](https://img.zohostatic.com/zde/static/images/lights.png)
The requirement for Linehaul Scans to match to a route in the Linehaul Controller is that the route (From and To) and Primary Vehicle details match. If there is no match, scanned consignments will not appear in Linehaul Controller.
If required, you are able to remove a consignment from the route which in turn would remove it from the Linehaul manifest when you close/depart to create the manifest. To do so, click on the bin icon against the incorrectly scanned consignment, Clicking this icon will present a prompt asking you to confirm you wish to delete the consignment from the in-progress manifest.
For Example:
The above consignment is going from Mannanarie SA to Kenthrust NSW, where the zone listing being used for the dedicated Linehaul rate card means this connote is being Linehauled from Adelaide zone to Sydney zone.The Linehaul rate card has the below price setup for Adelaide to Sydney as shown below.
1. As shown in above screenshot, the weight rate is $0.405 per kg but there is also a 250 cubic multiplier applied to this to be used when the cubic weight exceeds the dead weight.
2. The consignment in question has had the below Reporting Cost added based on the above rate card information as shown below.
3. The cubic weight is being used here as the cubic weight value exceeds the dead weight value.
1. This reporting cost will not display on relevant consignments immediately. This calculation is performed by a task in the background so you will find that it will take some time before any Linehaul Reporting Costs can be seen on applicable consignments.
2. Please keep in mind that for this Linehaul Reporting Cost to appear on a consignment, the route that the consignment is taking must exist within the dedicated Linehaul rate card - for example, if a consignment is going from Perth to Brisbane there must be a Perth to Brisbane route and price within the dedicated Linehaul rate card. It is for this reason also that it is not advisable to set Step 3 of this rate card to have any defaults as doing so may cause pricing issues.
3. Always ensure to check and test any new rate card setups to ensure they work as expected.
Runsheet Manifest
Runsheet used to see what a driver has on their delivery page and what they intend to deliver for a given day or run.
1. A Runsheet is typically created when a driver taps on the Leave Depot option on their device as shown below.
2. Runsheet Manifests can be found under Transport > Operational Task > Manifest, then click on Runsheet Manifest tab, the Runsheet Manifest Filter tab will display as shown below.
3. The Runsheet Manifest page simply shows Runsheets created for your selected date range as shown below.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/info.png)
It is important to note that pickups do not display on Runsheets - only deliveries will be added to a Runsheet because Runsheets are what is being delivered.
4. You can open a Runsheet and print or export if required as describe in Agent/Customer Manifest tab.
Scan Manifest
Scan Manifests are created via mobile devices when doing scans on freight. It is important to note that Linehaul scanning is a type of scan available, but Linehaul scanning is separate to this, and Linehaul Manifests will not display in this section.
![](https://static.zohocdn.com/zoho-desk-editor/static/images/file.png)
To see scan manifest page, go to Transport > Operational Task > Manifests, click on Scan Manifest tab.
1. To know more, how to create scan manifest, click here. In addition to the above, it is possible to have manifests be sent to email addresses or have them print out automatically upon creation. This is done via EDI rules.