Scan Data

Scan Data

Scan Data

The Transvirtual mobile app allows you to create scan events for freight as it moves through the consignment cycle.

How to Scan

1. Access the Scan page
On the mobile home screen, tap the Scan icon.

2. Configure scan settings
Before scanning, set up the following options based on your scan type:

  • Headport: Your depot location where the scan will be recorded.
  • Scan Type: The type of scan based on where the freight is in its lifecycle (mandatory field).
  • Scan Tag: Any additional tags to record against the scan.
  • Destination: (Linehaul scans only) The destination location for the freight.
  • Select Vehicle: (Linehaul scans only) The vehicle being used for linehaul.

3. Perform the scan
After selecting your settings, tap the Barcode Scanner icon to scan the barcode, or manually enter the barcode in the Enter/Scan barcode field. Scans are saved automatically — no manual save required.

Note: Scan Type is a mandatory field when creating a manifest.

Creating a Scan Manifest

After performing your scans, you can create a scan manifest.

1. Open the manifest menu
Tap the Menu icon (☰) at the top right corner, then tap Create Manifest.

2. Configure manifest options
Choose from the following options:

  • Scans from current user only: Include all scans from your business, or limit to the current user only.
  • Limit to scan tag: Restrict the manifest to the current scan tag on this device (only visible if a scan tag was selected).
  • Scans to include: Set the timeframe for which scans will be included in the manifest.

3. Create the manifest
Tap Create to generate the scan manifest.

Linehaul Manifest

1. Configure linehaul scan settings
On the scan screen, select:

  • Headport: Your current location (from dropdown).
  • Scan Type: Select Linehaul Out (from dropdown).
  • Scan Tag: Choose the appropriate tag (from dropdown).
  • Destination: Select the destination headport.
  • Select Vehicle: (Optional) Update the vehicle by tapping Select Vehicle and choosing from the list.

2. Scan the items
Tap the Barcode Scanner icon and scan your items.

3. Create the manifest
After scanning is complete, tap the Menu icon (☰) at the top right corner, then tap Create Manifest.

4. Configure manifest options
Choose from:

  • Scans from current user only: Include all scans or limit to current user.
  • Limit to scan tag: Restrict to the current scan tag.
  • Scans to include: Set the timeframe for included scans.

5. Finalise
Tap Create to generate the linehaul manifest.

Equipment Check

Transvirtual allows you to declare equipment types associated with scans.

Basic Equipment Check

1. Access equipment check
After performing a scan, tap the Equip Check button.

2. Enter equipment quantities
The scan freight page displays available equipment types. Manually enter the number of each equipment type associated with the item being scanned.

3. Save
Tap Save to record the equipment count.

Tip: Use the Future scans section to set default equipment counts that will automatically apply to subsequent scans. The count will decrease as you perform more scans.

Note: The Equip Check button is only visible when Allow Equipment Control Module is enabled at Configuration > General > Global Setup > General tab > Modules section.

Advanced Equipment Check

Note: Advanced Equipment Check requires the Advanced Mobile Equipment toggle to be enabled at Configuration > General > Global Setup > Modules section.

1. Scan the consignment
On the scan screen, scan the consignment. After a successful scan, two buttons appear: Equip Check and Weight Check.

2. Select equipment
Tap Equip Check, then select the applicable equipment (Pallet, Carton, etc.). You will return to the scan screen automatically.

3. Review equipment assignments
To view selected equipment for a consignment:

  1. Go to the web portal and navigate to the consignment detail.
  2. Click the History tab.
  3. In the Scans section, view scans and equipment counts in the Tag/Comments column.

Weight Check

You can edit or add weight information for scanned consignments.

1. Access weight check
After scanning, tap the Weight Check button.

2. Enter weight and dimensions
Manually enter:

  • Weight
  • Dimensions (Length, Height, Width)

3. Save
Tap Save to record the information.

Tip: Use the Future scans section to set default weight and dimension values that will automatically apply to subsequent scans.

Note: The Weight Check button is only visible when Allow Reweighting is enabled at Configuration > General > Global Setup > General tab > Scanning section.