POD processing options when considering DRP

POD processing options when considering DRP

Basic/Simple options:

  1. If you only need to update the status to show delivery has been completed and add a datetime, you can do that from the bulk actions screen. If its OK to have them all the same datetime do them in batches. If you want individual datetimes you need to do them individually.  NOTE: no POD export will be available as there is no POD uploaded. Delivery Status updates will be OK. 
  2. Bulk upload of PDO's via Upload PODs/Images. NOTE: POD exports will be available as normal. Each POD needs to be saved as a separate image file (not pdf). There are a couple of options to import, manual (drag and drop to upload) vs auto (via import rule) but then you will have to either: 
    1. Import batches with the same delivery datetime, set it when you start and manually work through every image to ensure it matches to a connote. OR
    2. Import everything and update each delivery datetime individually as you manually work through every image to ensure it matches to a connote. 
  3. There is currently no simple way of taking a printed/hardcopy runsheet (e.g. a single page with 20 deliveries listed and 20 signatures on it) and uploading it to 20 different connotes as a POD. You would need to create 20 different copies of it and use option 2 above. A simple tool to do this might be useful in the future to add for DRP.  

More advanced/technical options

  1. Import of POD data with a placeholder for signature file via EDI:
    1. Create a csv with: Con Number, Delivery Date, Delivery Time (min required fields) and could also add things like driver name or delivery comments if required.  
    2. Pick a single image to be added as the POD signature. Convert it into base64 via a tool like https://base64.guru/converter/encode/image (or similar. Check the website is safe, no guarantee it is) and add it to a column for Signature Image
    3. Create a POD import EDI rule and import it manually or email.
  2. POD file imports via FTP. Tv can match a file to a connote automatically if the file name is in the format consignmentnumber.extension e.g. TRV123456.jpeg. If you can create the files with file name as the connote number then importing then Tv will automatically match the POD file to the connote. Note the delivery datetime will be the import datetime. There is no way to back date POD’s using this method.