Upload PODs/Images

Upload PODs/Images

SUMMARY / PURPOSE 

Use this article to upload, process, and manage Proof of Delivery (POD) images in Transvirtual.
This guide explains how to create image batches, assign images to consignments, and track processing status.

OVERVIEW 

The Image Batch function allows you to upload POD images and link them to consignments. Images can be uploaded individually or in batches, then processed using automated barcode scanning or manual assignment.

Use this when:

  • You need to upload POD images from drivers or agents
  • You want to attach delivery proof to consignments
  • You need to process multiple images at once

Do not use this when:

  • Images are already uploaded via the mobile app (these are processed automatically)
  • You need to attach non-delivery images (use a different image type)

This page is located under Transport > Administration > Upload PODs/Images.
Arriving at this page, you will see a this below.


NotesNOTE: This page can be used to see the status of an image batch and gain an understanding of what images require processing.


BEFORE YOU BEGIN 

Ensure the following prerequisites are met:

  • You have access to Transport > Administration > Upload PODs/Images
  • Images are available in a supported format (PNG, JPG)

STEP-BY-STEP INSTRUCTIONS 

Create an Image Batch

1. Click Create New
2. The Upload Image page displays



3. Upload your images using one of these methods:
  • Click the upload icon and select files
  • Drag and drop files into the upload area
4. Click Process Images
5. The image information and preview displays

Process Images Using Data Entry Wizard

1. On the Image Batch page, click Data Entry Wizard
        

2. The Image Process page displays with four sections:

Search Parameters

  • Customer Limited: Restrict assignment to consignments for a specific customer
  • Number to Assign: Enter a consignment number and click the search icon to locate it

Batch Information

  • Batch Comment: Add notes about the batch (e.g., driver name, agent, customer)
  • Batch Number: Use the auto-generated number or enter your own
  • Status: Shows current processing status
  • Progress: Shows how many images have been processed

Available Actions

Complete these fields for each image:

  • Consignment Number: Enter or confirm the consignment
  • Date of Event: Select the delivery date
  • Receiver Name: Enter who received the delivery
  • Agent/Supplier Name: Select the relevant agent
  • Time of Event: Enter the delivery time
  • Comment: Add any additional notes
NotesNOTE: Use the checkboxes to select image type:
  • Proof of Delivery
  • Pickup Proof
  • Image Only

Image Preview

  • View the uploaded image
  • Click + or - to zoom
  • Click Download to save the image locally
  • Click Delete Image to remove it (confirmation required)

Lodge/Save the Image Batch

1. Click Lodge/Save
2. A confirmation popup displays

3. Click Yes, I want to button to confirm
Alert
IMPORTANT: Once you lodge a batch, you cannot edit the processed images. Verify all information is correct before saving.

View or Edit Existing Image Batches

1. On the Image Batch Filter page, click the applicable batch number



2. The Image Batch Information page displays these details:
  • Batch User: Who created the batch
  • Batch Comment: Notes about the batch
  • State: Open (can add images) or Closed (cannot add images)
  • Supplier/Agent: Assigned agent or supplier
  • Progress: Number of images processed vs. total
  • Batch Number: The batch identifier
  • Batch Date: When the batch was uploaded
  • Customer Limited: Customer restriction, if any
3. Click Data Entry Wizard to edit batch details



4. Use the Skip Completed toggle (top right) to view only unassigned images
5. Transvirtual scans for barcodes and auto-assigns images where possible
 6. For manual assignment:
  • Enter the consignment number in Number To Assign
  • Click the search icon
  • Select the correct consignment
  • Complete Receiver Name, Date of Event, and Time of Event
  • Select the image type
  • Click Next
    • 7. You return to the Image Batch summary page

    Deleting an Entire Batch

    1. On the Image Batch page, click Delete Entire Batch (top right)
    2. A confirmation popup displays
    3. Click Yes, I want to
    4. The batch is permanently deleted


     

    FILTERS

    Use filters to locate specific image batches:

    1. Change the date range using the date selector (top right)
    2. Use inline filters to narrow results by batch number, status, or other fields

     

    3. Customize visible columns:
    • Click the Column Selector icon
    • Select columns in the Columns Selected field
    • Click Update
    • Refresh the page to apply changes
     


    ADDITIONAL INFORMATION

    1. Completed images display with a green flag and "Complete" status


    2. View batch completion status from the search filter page
    3. Batches marked "Complete" require no further action
    4. Batches marked "Closed" or other statuses may require additional processing

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