Upload PODs/Images

Upload PODs/Images

Upload PODs/Images

The Image Batch function allows you to upload Proof of Delivery (POD) images and link them to consignments. Images can be uploaded individually or in batches, then processed using automated barcode scanning or manual assignment.

Navigate to Transport > Administration > Upload PODs/Images.

This page shows the status of image batches and which images require processing.

Prerequisites

  • Access to Transport > Administration > Upload PODs/Images
  • Images in a supported format (PNG or JPG)

Create an image batch

  1. Click Create New.
  2. The Upload Image page displays.
  3. Upload images by clicking the upload icon and selecting files, or by dragging and dropping into the upload area.
  4. Click Process Images. The image information and preview display.

Process images using the Data Entry Wizard

  1. On the Image Batch page, click Data Entry Wizard.
  2. The Image Process page displays with four sections:
    Search Parameters: Customer Limited (restrict to a specific customer) and Number to Assign (enter a consignment number).
    Batch Information: Batch Comment, Batch Number, Status, and Progress.
    Available Actions: Consignment Number, Date of Event, Receiver Name, Agent/Supplier Name, Time of Event, Comment, and image type (Proof of Delivery, Pickup Proof, or Image Only).
    Image Preview: View, zoom (+/-), download, or delete the image.

Lodge/Save the image batch

  1. Click Lodge/Save.
  2. A confirmation popup displays.
  3. Click Yes, I want to.

Once you lodge a batch, you cannot edit the processed images. Verify all information is correct before saving.

View or edit existing image batches

  1. On the Image Batch Filter page, click the applicable batch number.
  2. The Image Batch Information page shows: Batch User, Batch Comment, State (Open or Closed), Supplier/Agent, Progress, Batch Number, Batch Date, and Customer Limited.
  3. Click Data Entry Wizard to edit batch details.
  4. Use the Skip Completed toggle (top right) to view only unassigned images.
  5. TransVirtual scans for barcodes and auto-assigns images where possible.
  6. For manual assignment: enter the consignment number in Number To Assign, click the search icon, select the consignment, complete the required fields, select the image type, and click Next.
  7. You return to the Image Batch summary page.

Delete an entire batch

  1. On the Image Batch page, click Delete Entire Batch (top right).
  2. A confirmation popup displays.
  3. Click Yes, I want to. The batch is permanently deleted.

Filters

  1. Change the date range using the date selector (top right).
  2. Use inline filters to narrow results by batch number, status, or other fields.
  3. To customise columns, click the Column Selector icon, select columns, click Update, then refresh the page.

Additional information

  1. Completed images display with a green flag and Complete status.
  2. Batch completion status is visible from the search filter page.
  3. Batches marked Complete require no further action.
  4. Batches marked Closed or other statuses may require additional processing.