Route Optimisation – Run Sheets

Route Optimisation – Run Sheets

Route Optimisation – Run Sheets: Create a Run

Summary / Purpose

This article explains how to create a Run Sheet, which defines the driver, vehicle, date, and start/end locations for a delivery run before consignments are added.

Where to Find Run Sheets

Transport → Route Planner → Run Sheets

Run Sheets List View

Screenshot caption:
Run Sheets list displaying existing runs, assigned drivers, stops, and run status.

What you can do here

  • View all runs by date and status

  • Filter runs by driver or run number

  • Select a run to view details on the right-hand panel

  • Click Add New to create a new run sheet

Creating a New Run Sheet

Add Run Sheet popup showing date, driver, vehicle, and location fields.

Step-by-step

  1. Click Add New

  2. Complete the following fields:

Runsheet Number

  • Optional

  • Leave blank if auto-generated

Date

  • Delivery date for the run

Assign to employee/agent

  • Select the driver or delivery agent

  • Source may vary based on configuration

Assign vehicle

  • Select the vehicle assigned to this run

Start Location

  • Typically, Headport or depot

  • Determines where the route begins

End Location

  • Final location for the run

  • Often the same as the start location

Memo

  • Optional internal notes (e.g. “AM metro run”)

  1. Click Confirm

The run sheet is created and opens in Open status.

ℹ️ Info

A run sheet defines the structure of the run only. No deliveries are included until consignments are added.

💡 Tip

Create all required run sheets before assigning consignments for faster planning.

⚠️ Warning

If the wrong driver or date is selected, the run may not appear correctly in live tracking or the Driver App.

Next Steps

➡️ Route Optimisation – Run Sheets: Add Consignments
➡️ Route Optimisation – Run Sheets: Optimise a Run

Route Optimisation – Run Sheets: Add Consignments

Summary / Purpose

This article explains how to add consignments to a run sheet using either a consignment number or the Load Planner.

Run Sheet Detail View


Run Sheet detail view before consignments are added.

When no consignments are assigned, the run sheet displays a prompt to add them.

Add Consignments by Consignment Number


Run Sheet toolbar showing Add, Edit, Live Tracking, and Reoptimise options.

Steps

  1. Open the required Run Sheet

  2. Click Add

  3. Enter or search for the Consignment Number

  4. Confirm the selection

The consignment is added as a stop on the run.

Add Consignments via Load Planner




Load Planner showing consignments available for assignment.

Steps

  1. Open Load Planner

  2. Select one or more consignments

  3. Choose Assign to Run Sheet

  4. Select the target run

  5. Confirm

ℹ️ Info

Consignments can be added or removed at any time while the run is Open.

💡 Tip

Add all known consignments first, then optimise the route once.

⚠️ Warning

Removing consignments from an active run may affect ETA notifications and live tracking.

➡️ Route Optimisation – Run Sheets: Create a Run
➡️ Route Optimisation – Run Sheets: Optimise a Run

Route Optimisation – Run Sheets: Optimise a Run

Summary / Purpose

This article explains how to optimise a run sheet to improve delivery efficiency based on distance, time, traffic, or geographic sequencing.

Optimising the Run


Reoptimise button located in the run sheet toolbar.

Steps

  1. Open the required Run Sheet

  2. Click Reoptimise

  3. Select the optimisation method (if prompted)

  4. Review the updated stop order

  5. Save the changes

Map View (Route Visualisation)

The map updates to show:

  • Stop sequence

  • Route direction

  • Overall delivery flow

ℹ️ Info

Optimisation updates stop order only — driver, vehicle, and dates remain unchanged.

💡 Tip

Reoptimise after:

  • Adding or removing consignments

  • Changing start or end locations

⚠️ Warning

Always review optimised routes for:

  • Time windows

  • Special delivery instructions

  • Driver constraints

Route Optimisation – Run Sheets: Add & Manage Break Time

Summary / Purpose

This article explains how to add and remove break times on a Run Sheet. Break times allow you to account for driver rest periods (such as lunch breaks), ensuring more accurate ETAs, run duration, and route planning.

Where Break Time Is Managed

Break time is managed within an individual Run Sheet.

Navigation path:
Transport → Route Planner → Run Sheets → Open a Run Sheet

Add Break Time to a Run Sheet


Run Sheet toolbar showing the Add menu with the Add Break Time option.

Steps

  1. Open the required Run Sheet

  2. Click Add in the top-right corner

  3. Select Add Break Time

Break Time Popup Explained


Add Break Time popup showing break start time and break length.

Fields

Break Start Time

  • Enter the time the driver’s break begins

  • This should align with the planned run schedule

Break Length (min)

  • Enter the break duration in minutes

  • Common examples: 15, 30, or 45 minutes

  1. Click Confirm

The break is added to the run and factored into:

  • Estimated total duration

  • Estimated end time

  • ETA calculations for remaining stops

ℹ️ Info

Break times are treated as non-driving time and are included in overall run calculations.

💡 Tip

Add break times before reoptimising the run to ensure ETAs remain accurate.

⚠️ Warning

If a break overlaps with delivery windows, it may impact on-time performance for affected consignments.

How Break Time Affects the Run


Run Sheet showing updated estimated duration and end time after adding a break.

Once a break is added:

  • ETAs for subsequent stops are recalculated

  • Total run duration increases accordingly

  • Live tracking reflects the adjusted timing

Delete Break Time from a Run Sheet

Steps

  1. Open the Run Sheet

  2. Locate the break time entry

  3. Click the Delete (trash) icon

  4. Confirm deletion (if prompted)

The break is removed, and the run timings update automatically.

ℹ️ Info

Deleting a break immediately recalculates ETAs and total duration.

💡 Tip

If a driver skips a planned break, remove it to keep customer ETAs accurate.

⚠️ Warning

Do not remove mandatory breaks required for compliance with local fatigue or safety regulations.

➡️ Route Optimisation – Run Sheets: Create a Run
➡️ Route Optimisation – Run Sheets: Add Consignments
➡️ Route Optimisation – Dashboard