One Customer Auto Price - Generated from the customer rate card and added to a customer invoice
Up to two Agent/Supplier AutoPrices - one for pickup, one for delivery. Generated from the agent/supplier rate card and added to an agent/supplier invoice.
Multiple Manual Prices - added by staff, independent of any rate cards and available for both customers and agents
The goal is to automatically price all consignments. A price can be made up of the following components:
Base Price
Additional Services - e.g. wait time/demurrage,
Levies - e.g. Fuel Levy %
Taxes - e.g. GST %
Base Price Overview
A base price is calculated from a rate card. It uses a four step process:
Service Level - e.g. General or Express
Freight Item - e.g. Carton, Pallet, FTL
Route - e.g. Melbourne > Brisbane
Rate - e.g. Basic + Kg or per item
Invoicing Overview
Invoices can have one of the following status:
Open - automatically created and opened based on predefined rules. E.g. daily/weekly/monthly invoice cycles.
Prices automatically added by TransVirtual
Repriced consignments will auto update invoice
Closed - automatically closed based on predefined rules. E.g. daily/weekly/monthly invoice cycles.
No prices automatically added by TransVirtual
Prices can be manually added, edited or moved between invoices by user
Repriced consignments will auto update invoice
Draft Approved - similar behavior to Closed, often used when issueing RCTI's to trigger export events e.g. send email to subcontractor,
Approved and Locked - manually triggered by user after checks completed
No changes allowed to invoice
Prices locked on consignment, no changes allowed
No editing of consignment details due to impact on invoiced prices
Invoice Export
The approved and locked status is typically the trigger to send:
An invoice email to the customer/agent including a PDF and/or spreadsheet attachment
The invoice level data to your accounting platform to facilitate the reconciliation of payments into your back account
RCTI/Reverse Billing/Invoice Reconciliation
TransVirtual can generate RCTI's for subcontractors or suppliers. It can also generate agents/supplier invoices that allow you to reconcile RCTI's issued to you by your customers
TransVirtual offers users the ability to price and invoice consignments within their account to assist with tracking business income and cost. This article will detail the standard advised setup process for Freight Manager businesses to ensure all ...
TransVirtual offers users the ability to price and invoice consignments within their account to assist with tracking business income and cost. This article will detail the standard advised setup process for Agent/'Last Mile' businesses to ensure all ...
Typical Process Customer creates consignment and selects from the available agent/carrier prices. Click here to view this from a customer's perspective. File import and integration options may be available. Contact our support team for advice. ...
Single Depot Delivery Process This article provides an overview of the basic steps from depot process to delivery when performing deliveries on behalf of another company. Quick Start Guides 1. Complete the Depot via mobile here. 2. Now, allocate the ...
Basic Delivery Process This article provides an overview of the basic steps from creation to delivery for Basic Delivery from your location. Quick Start Guides 1. Create a consignment via web app here. 2. Now, allocate the delivery to the driver via ...